Constitution.

 

CONSTITUTION

  1. Name of Club and Objectives

 The name of the club shall be the Newdigate Cricket Club Ltd (hereafter called Newdigate Cricket Club) and it is affiliated to the English and Wales Cricket Board through the Surrey Cricket Board. The objects of the club shall be to promote in the village of Newdigate and play the game of cricket, to offer coaching and competitive opportunities in cricket, to manage Newdigate Cricket Club, to ensure a duty of care to all members of the club by adopting and implementing the ECB ‘Safe Hands – Cricket‘s Policy for Safeguarding Children‘ and any future versions of the Policy, to provide all its services in a way that is fair to everyone by adopting and implementing the ECB Cricket Inclusion & Diversity Policy and any future versions of the Policy and to ensure that all present and future members receive fair and equal treatment. The play of the club shall be regulated in all points of the game by the Laws of Cricket as passed by the MCC and will abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and the Laws of Cricket.

  1. Club Colours

 The club colours shall be green and black

  1. Members

 3.1 The membership of the club shall consist of the following classes:

  1. President and Vice Presidents
  2. Full members
  3. Social members
  4. Junior members
  5. Parents, carers and guardians of junior members

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

3.2  Members and social members who have made a significant contribution to the club or its affairs may be elected as Vice-Presidents at an annual general meeting on such terms as the meeting may approve, they shall continue to enjoy the rights and privileges of full members or social members (as the case may be)

3.3  Full members may enjoy all the facilities of the club.

3.4  Social members may enjoy all the facilities of the club except participating in the playing of cricket.

3.5  All members under the age of eighteen shall be junior members who may enjoy all the rights and privileges of full members save that they may not be permitted (i) to serve on the bar committee or (ii) purchase or have purchased on their behalf any intoxicating liquor or (iii) assist in any way in the bar area. On attaining the age of eighteen junior members automatically become full members unless they request to become social members.

3.6  To be admitted to any class of membership (other than as Vice President or as provided in  rules 3.2 and 3.5) a candidate must complete an official application  form. Annual subscriptions of newly elected members are due immediately on election and shall be paid in full for the year in which they are elected.

3.7  It shall be a condition of the club that the annual subscription shall be a debt due from the members to the treasurer. The subscription for the ensuing season for all members shall be due on the first day of May. A member shall not be entitled to enjoy the privileges of membership if the subscription be not paid by that date.

3.8  All complaints regarding the behaviour of members should be submitted in writing to the Secretary. The management committee will meet to hear complaints within 30 days of a complaint being lodged. the committee has the power to take appropriate disciplinary action including the termination of membership. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 10 days of the hearing. There will be a right of appeal to the management committee following disciplinary  action being announced. The committee should consider the appeal within 30 days of the Secretary receiving the appeal.

  1. Officers

 The officers of the club shall consist of the President, Chairman, Captains, Secretary, Treasurer, Fixture Secretary, Fund Raising and Social Secretary, Ground Manager, Pavilion/Bar Manager, Junior Manager, Membership Secretary and Welfare Officers (junior and senior), all of whom shall be elected or re-elected at the Annual General Meeting. All officers will retire each year but will be eligible for re-appointment.

  1. Administration and Finance

 5.1 The management of the club shall be vested in the General Committee which shall consist of the officers of the club as detailed in Rule 4 and such other persons (not exceeding such number as the General Committee may from time to time determine) as may be elected at the Annual General Meeting.

5.2  Five members of the General Committee shall form a quorum and matters decided at a committee meeting shall be decided by a simple majority of those present and voting. In the case of an equality of votes the Chairman of the meeting shall have a second or casting vote.

5.3 The General Committee shall have power to co-opt and to appoint sub-committees (including a ground committee) consisting of members of the General Committee, but so the number of co-opted members shall not exceed one third in number of those elected at an Annual General Meeting.

5.4  There shall be a selection sub-committee consisting of the captains and the Match Secretary and such other persons as the General Secretary may decide. In the absence of the captain his vice captain may deputise. The selection sub-committee shall decide the teams to represent the club from time to time.

5.5  The financial period of the club shall be 12 months ending on the 30th November in each year or such other period as the General Committee shall from time to time determine. Each financial period’s accounts shall be audited and be available for inspection by members.

5.6  The club shall maintain such bank accounts as the General Committee may from time to time decide. Not less than two officers of the club must sign each cheque drawn on club funds.

5.7  The General Committee may from time to time make bye-laws to be displayed on the pavilion notice board and shall be binding upon members until the next General Meeting.

  1. General Meetings

 6.1 The Annual General Meeting of the members of the club shall be held each year as soon as possible after the 31st October and not later than the 31st January.

6.2 Business to be transacted at the Annual General Meeting shall include the election of all officers and other members of the General Committee and the consideration and approval of the statement of the club’s accounts for its immediately preceding financial period. Such statement, signed by the Treasurer shall accompany the notice convening the Annual General Meeting or be available for members at the meeting.

6.3  The General Committee may or shall at the request of not less than six members of the club of classes (a), (b) or (c) call an Extraordinary General Meeting at any time.

6.4  The subscription of each class of member or classes of member shall be fixed and may be changed at an Annual General Meeting.

6.5  Notices convening any General Meeting shall be sent to each member at least seven days prior to the date fixed for the meeting, specifying the time and place of the meeting and the business to be considered thereat. The Chairman of the meeting may permit business other than that specified in the Notice of Meeting to be considered at his discretion.

6.6  All members are entitled to attend and, with the exception of junior members (and their parents, carers or guardians) vote at any General Meeting of the club; a quorum shall consist of five members entitled to vote. Voting shall be by show of hands unless the chairman of the meeting decides on a ballot. Save where expressly provided in these rules to the contrary matters to be decided at a General Meeting shall be by a simple majority of those present and voting. In the event of an equality of votes the motion shall be deemed to be lost.

  1. Bar Committee

 7.1  The purchase for the club and the supply by the club of intoxicating liquor shall be for the absolute discretion of a committee known as the Bar Committee comprising the Pavilion/Bar Manager and not less than two other members of the General Committee (other than any junior members) and appointed by the General Committee. In the event of any member of the Bar Committee ceasing to be a member of the General Committee he or she shall automatically cease to be a member of the Bar Committee and if necessary another member of the General Committee shall be appointed by it in his or her place. A quorum of the Bar Committee shall be two members thereof.

7.2  The Bar Committee shall be responsible for the operation of the club bar within the licensing laws. The permitted hours within the club premises shall be as determined from time to time by the Bar Committee and notified to the Clerk to the Justices in accordance with the provisions of Section 62 of the Licensing Act 1964.

  1. Visitors and Guests

 8.1  Persons who are not members of the club may be permitted on club premises as guests of a club member. The names and addresses of guests must be entered in the visitor’s book by the member introducing them. The members and officials of teams visiting the club for the purposes of playing a match are not guests for the purposes of these rules.

8.2  The General Committee has the right to refuse or restrict the use of club premises by any visitor or guest.

8.3  Intoxicating liquor may be sold to players and officials of teams visiting the club premises for the purpose of playing  a match and persons attending the club premises for social or other functions organised or authorised by the club. Guests may only be supplied with intoxicating liquor at the expense of the members introducing them.

8.4   A member introducing a guest  shall be responsible for all expenses incurred by that guest who may not pay any such expenses.

  1. Amendments to Rules and Dissolution

 9.1  No amendment to these rules shall be made except by resolution approved by three-quarters of members present and entitled to vote at a General Meeting convened for the purpose. A draft of the proposed alterations shall be included with or in the notice convening the meeting.

9.2  A resolution  to dissolve the club must be passed by a similar majority of members present and entitled to vote at a General Meeting convened for the purpose.

9.3 In the event of dissolution the equipment and stock shall be sold and all assets passed to the Newdigate Community Centre.

  1. General

 10.1  A copy of the rules and any amendment thereto shall be furnished to each member on request.

10.2  The club shall not be liable in any way for the loss or damage to any property of whatever nature brought or left on club premises.

10.3  Members of the General Committee shall be indemnified out of the assets of the club against proceedings, costs, claims and expenses arising in the carrying out by them of their powers and duties in pursuance of the purpose of the club or by virtue of their membership of the General Committee providing such proceedings, costs, claims and expenses shall not be occasioned by their wilful default, negligence or fraud and to the extent that the same are not met by proceeds of any policy of insurance maintained by the club.

10.4  The General Committee shall determine any question which may arise on the construction of these rules and any amendments thereto.

  1. Declaration

 Newdigate Cricket Club hereby adopts and accepts the constitution as a current operating guide regulating the actions of members.

 

Signed:                                                                                                   Date:

 

Name:

 

Position – Chairman

 

Signed:                                                                                                   Date:

 

Name:

 

Position – Secretary

Originally adopted on 21st November 1980 and amended  at the AGM on  the 7th January 2006 and ‘limited’ added at the committee meeting dated the 17th September 2014.